Insured Mail

Mailing of insured articles

  • Every letter tendered for insurance must be enclosed in a strong cover or envelope which must be securely fastened by means of seals in fine wax, with spaces between, impressed with a private mark, and affixed in sufficient number to hold down all the folds of the envelope. The use of entirely transparent envelopes or envelopes with black or coloured borders or transparent panels is forbidden. Every letter must be made up in such a manner that its contents cannot be got at without external and visible damage to the envelope or the seals. As an additional precaution a thread may be passed through the cover, and if the contents admit of it, through the contents, and fastened in a knot, and whenever this is done the central seal shall be placed over the knot.
  • Every parcel tendered for insurance must be packed carefully and substantially, with due regard to the nature of the contents and the length of the journey, and must be sealed with wax or lead bearing a private mark and made up in such a manner that its contents cannot be got at without external or visible damage to the cover or seals. If a parcel con­tains gold or silver bullion, ingots of platinum or coins, it must be packed in a strong case of wood or metal with an outer covering of cloth or stout paper.
  • The seals of an insured article must be affixed over each fold, join or seam .of the envelope or covering, and if the article is tied round with string or tape a seal must be placed on the ends where they are tied. If the string or tape is made up of several pieces each knot or join should be sealed. All the seals must be of the same kind of wax and must bear distinct impressions of the same private mark or device. The device impressed on a seal must not be that of a current coin or merely a series of straight, curved, or crossed lines.
  • The stamps used for prepayment of postage and other charges must not be folded over the edge of the cover, and where more stamps than one are used, they must be affixed with spaces between them so that they may not serve to conceal injuries to the cover of the letter or parcel. It is prohibited to affix to insured articles labels other than those belonging to postal service.
  • No postal article will be accepted at any Post Office for insurance if it is so small or so covered with writing or sealing wax on the address side, or otherwise made up in such a manner as to render it impracticable to affix to the article the prescribed official labels of the Post Office.
  • Insured articles addressed in pencil and those which bear erasures or corrections in the address are not accepted.
  • An article intended for insurance must be presented at the window of the Post Office, with the amount for which the sender wishes it to be insured, clearly written, in words and figures, without erasures or correction on the cover. The name and address of the sender must also be written on the cover in the left-hand corner, or on a separate slip of paper, to be presented with the article, should there be no room for his name and address on the cover.
  • Articles not properly packed, or not fully prepaid, or which do not comply with the conditions prescribed in this and in the preceding rule, will not be accepted for insurance.
  • A receipt will be given to the person who presents an article for insurance at the Post Office window at the time it is accepted.
  • No insured postal article shall be delivered to the addressee unless and until the recipient or recipient’s agent has signed a receipt for it which is provided by the postal authorities.